Document Management

RSD Folders™ ensures that the competitive enterprise can effectively leverage its information assets to accelerate decision-making in a collaborative workspace and respond rapidly to requests from customers and partners. This robust content and document management solution offers comprehensive functionality to dramatically decrease the costs of regulatory compliance. It combines multi-platform support with extensive scalability to capture, store and intelligently classify all content generated by Legacy, ERP or Windows applications.

Benefits

• Provide an all-encompassing view of business information
• Create a collaborative environment
• Federate information and maximize content value
• Fulfil regulatory compliance requirements
• Guarantee content authenticity
• Improve employee productivity
• Enhance customer service and partner experience
• Increase and speed up ROI with low TCO
• Leverage investments in Legacy and ERP applications

Extended View

A business driven solution In today’s mobile world, leading organizations must provide a secure environment where team members, customers and partners in both local and remote locations can share and work with critical content generated from multiple and diverse sources. RSD Folders responds to this challenge by federating content across all enterprise applications, providing a unique secured point of access and automating the custom classification of each document according to its strategic value and business utility. This is accomplished by managing the lifecycle of dynamic and static documents and automating all processes, from capture and archiving to audit and tracking for regulatory compliance. The solution is dedicated to streamlining administrative procedures and providing the necessary functionality to meet business requirements.

Enhancing collaboration The value of content can be measured in terms of its availability and usability. RSD Folders increases this value with functionality that improves business response time by enhancing cooperation between personnel, partners and clients. Authorized access to content is provided by a choice of client components: a desktop application, a browser-based Thin Client or any enterprise-customized portal using Web Services.

The solution promotes team collaboration with content versioning and document annotation facilities. In addition, easy-to-use functionality allows users to work together to track a document or customer through any business process. Further, though content is shared company-wide, each business unit can apply different retrieval criteria corresponding to its work terminology and instantly obtain pertinent information. This is achieved by automatically categorizing each data asset on multiple keys when it is initially archived, according to the business-driven requirements of each team.

Enable content agility with version management Recognizing that users must sometimes share and modify the information, RSD Folders protects them from overwriting each other’s changes. Version management performs this function by keeping track of the original version and all revisions. The solution allows authorized users to make document revisions, review older versions and remove them if necessary.

Encouraging efficient work practices One difficulty when working with electronic content is the inability to jot down notes or attach pertinent information. This solution addresses the problem by facilitating the addition of notes to a document, as text or a file attachment. These notes can be designated as viewable only for that user or available to anyone accessing the document.

Satisfying compliance requirements As electronically stored information increasingly becomes a factor in legal processes, the enterprise must systematically enforce policies that will enable it to produce evidence related to specific content: actually being able to deliver the evidences and to provide information on the «life» of the data. RSD Folders has a number of facilities that enable the production of this information.

Initially when content is archived by the solution, it is sealed to protect it against tampering and can be digitally signed using one of the latest-generation digital signature solutions. In addition the content is automatically preserved for a period of time, in accordance with retention policies set by the enterprise or defined by a triggering event.

Throughout its lifetime, what happens to the data can be traced so that a complete record exists with respect to each event that impacts the content: who and when it was archived, backed up, viewed, printed, etc. In addition, each time the information is accessed, an internal check is automatically performed to ensure its integrity and if a digital signature exists, it is verified.

The information is further protected by enforcing security policies that are set by the enterprise, specific authorizations on what information can be accessed and what can be done with it.

For purposes of legal discovery, to find the necessary content, RSD Folders provides extensive search facilities. It guarantees that any document that is reproduced conforms to the one originally archived and facilitates providing an accurate trace how, when and by whom the content was handled.

Conforming with the enterprise environment A key factor in lowering implementation costs is the ability of RSD Folders to operate within the existing enterprise IT environment. This open solution supports a multi-platform environment, is scalable, provides gateways for capturing information, works with platform-standard archiving solutions and for security, uses internal, system or LDAP compliant directory services. It conforms to business requirements by making available the right information to the right person at the right time in the right format.

Realizing rapid ROI, low cost of deployment and ownership This comprehensive document management solution improves employee productivity through smarter information access and retrieval. While reducing operational costs and enabling accelerated profitability, RSD Folders combines a low cost of deployment with rapid implementation. The result is speedy and increased return on investment (ROI) while simultaneously leveraging other technology investments. Ultimately, the optimization of enterprise document assets, through collaboration and content federation, improves customer service and the partner experience.

Open architecture Running on z/OS, UNIX, Linux and Windows server platforms, this suite of products permits the enterprise to capture information where it is generated, merge data stored on the different servers and make it available in any end user environment via RSD Folders Thin Client, Enterprise Portals, customized applications and full featured workstation software.

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